Plan, conduct and evaluate audits with web-based iVision software
Audits generate a lot of effort. However, the actual audit effort is not particularly decisive. Rather, it is the additional efforts before and after the audit that drive the costs. These pre- and post-audit efforts are generally described as audit planning and audit evaluation (or audit follow-up). In practice, these are of course divided into many other individual tasks, such as downstream action control or documentation in general.
The aim of audit software is to link the three phases of planning, implementation and follow-up in a meaningful way in order to draw the greatest possible potential from them. In purely functional terms, good audit software should have the following features in order to come as close as possible to this goal:
- Creation of audit plans (audit checklists)
- Import of existing, standardised questionnaires
- Creation of assessments and assessment rules
- Simple workflow mapping
- Support for audit execution (e.g. remote audit, effective audit management)
- Automated audit documentation / audit reports (audit log)
- Integrated action management
- Easy integration into existing system landscapes
To ensure that these functions also meet practical requirements, they should be as abstract as possible from concrete standards, i.e. they should be generally usable and also invididualisable.
Since audits are rarely limited to a local area, the audit software should generally be structured for mobile use, i.e. either as a mobile web application or as an app for common operating systems. Central data storage simplifies many further processes, but can also be disadvantageous in the case of very extensive business areas. In this respect, the software should also be able to be used flexibly.
Finally, to simplify the post-processing of audits, the audit software used should be developed as an open system, i.e. on the one hand it should already offer interfaces to common standard software or have the possibility to add individual and modular functions.
Audit software licensing models
Audit software is one of the very specialised software products. On the one hand, this means a manageable offer, but also few free alternatives. The providers of audit software also offer very different licensing models for their systems. The offer ranges from the purchase of the entire software to leasing models with external hosting. The licence models suitable for one's own requirements vary greatly with the given conditions. The decisive factors here are above all the industry, the size of the company and the degree of customisation required.
Training for audit software
Audit software is usually a product of specialised software manufacturers in the field of process and quality management. In this respect, implementation, maintenance and training for certain software products can only be obtained directly from the manufacturer. This must always be taken into account when deciding on a specific audit software.
iVision® mobile audit software from PeRoBa Munich
PeRoBa GmbH Munich has been a specialised service provider for audits and quality management in Germany and worldwide for many years. With an initial focus on the automotive industry, we now have customers and references from almost all business sectors for which QM is essential - for example the pharmaceutical industry, mechanical engineering, care or logistics. From the very beginning, we have recognised the importance of suitable software products in quality management and have actively participated in their development ourselves. One result of these efforts is our award-winning audit software iVision®. Designed with a focus on remote auditing (using mobile devices or data glasses), iVision® allows end-to-end planning, execution and evaluation of audits. The mobile audit software is largely independent of standards and impresses with its modular structure, making it suitable for companies of all sizes.
If you are also looking for a proven, mobile audit software solution, we would be happy to advise you on how iVision® can actively reduce your audit efforts and thus save costs.